1) Select Diocese of Shreveport and then type a portion of your church or school’s name in the Parish Name box. It will pull up a list of locations for you to select from.

2) Proceed through the application answering the questions. Some answers will trigger additional questions to pop up

3) You will also have the option near the end to add additional insureds. You will need to add two additional parties to the policy: the Diocese of Shreveport and Bishop. You may use the following email address as the recipient of those certificates if asked: busoffice@dioshpt.org.

4) Once you have completed the application, there will be an option to review the quote and purchase the coverage via credit card or electronic check. The policy binds immediately and the system will email you a certificate.

Each year in July the Internal Revenue Service affirms 501(c)3 status for all Catholic parishes, schools and institutions as they are listed in the Official Catholic Directory by providing a letter to the United States Conference of Catholic Bishops. Together with the listing of our parishes in the Diocese of Shreveport, this letter serves as verification that our churches and schools are, in fact, 501(c)3 organizations as recognized by the Internal Revenue Service.
A copy of this letter and listing is maintained by the Diocesan Business Office. The current letter can be accessed here for the purpose of proving 501(c)3 status for your parish or school

Where the church has outside vendors selling wares MUST be covered by a separate insurance policy.  Call Brianna at AJG (630-647-3035) for a price quote on the event.

Unless you are able to obtain Certificates of Insurance from the company renting the inflatables with proper additional insured endorsements, Special Events (TULIP) Insurance IS required of our parishes/missions/schools whenever Inflatable Amusement Devices are being used (bounce houses, space walks, slides, etc.)*.  Cost will be determined by all event activities and types of inflatables used.  If you are planning an event at which inflatables will be used, please call Brianna Riske at 630-647-3035 to begin the process of underwriting the insurance for your event.  In addition to photos and dimensions of the inflatables you plan to have, you will need the following form: Inflatables Guidelines

Many times in the course of business, a church or school will need to contract with another location to host an event.  Examples of this are parish carnivals which may require use of a city parking lot, school field trips, and graduations and fundraising events which are hosted at another venue.  For these situations, certificates of liability insurance are often required by the hosting facility (City, Convention Center, etc.)
Other times, our locations can benefit by providing evidence of property insurance, such as when the copier leasing company is ready to charge the church for separate insurance on a rented copier. Any time one of our diocesan locations is required to provide evidence of our insurance policies, please contact the Business Office ((318)868-4441).  Please provide request information on the following form:

• Certificate of Insurance Request Form

The Business Affairs Office will request the certificate from the insurance company and forward it to the church or school upon receipt. Turn around for certificates is usually same or next day.  However, care should be taken to allow at least a week when possible, in the event that there should be an unexpected delay in processing.

Certificates of insurance should be provided by any organization or vendor conducting business on Church property. This includes, but is not limited to service/repair companies and groups requesting use of church/school facilities for meetings.

• Organization/Company must present Certificate of Insurance for no less than $1,000,000 coverage per occurrence.
• Diocese of Shreveport / Bishop / Church Parish (or high school) must be endorsed* as additional insured on the general liability policies, complete with respective addresses noted (Diocese at 3500 Fairfield Avenue, Shreveport, LA 71104; Bishop at 1000 Fairview, Shreveport, LA 71104).
• Evidence and endorsement as additional insured of Auto Liability. If the organization does not provide auto insurance for its vehicles, then you need to obtain proof of the individual’s auto liability policy.
• Evidence (but not endorsement) of Workers’ Compensation coverage is required as well.

Any vendor providing activities such as pony rides, inflatable space walks, slides, etc. on Diocesan/Church property must also present a Certificate of Insurance that contains the provisions noted above.

*When requesting certificates of insurance from third parties, it is important to request that the church/diocese/bishop be endorsed on the general liability policy as additionally insured. This guarantees that the underwriting insurance company (not the broker) knows that the policy itself is being affected. As a result, you will automatically receive updated certificates when the policy is renewed or cancelled.
Please also see the Guidelines for Requesting Vendor Insurance. If you have any questions about requesting vendor insurance, or need someone to communicate with the insurance company on your behalf, the business office administrative assistant will be happy to assist you.